Document management systems let businesses store and search digital documents, whether they are scanned images or MS Office documents, PDF files or CAD drawings. Some have a web-based interface to let you view files online, while others have an installed client application for better speed and functionality. All of these solutions require a central database and storage server to hold the files and index information used for searching. These document management systems require a few days in planning, installation, configuring and training. This is definitely time well spent, ensuring that a correct and optimal implementation at the outset will revolutionise the way in which any company works with its records.
PaperVision by DigiTech and CompuThink's ViewWise both provide fully featured, HIPAA-compliant (Health Insurance Portability and Accountability Act) document management systems. Both of these systems can grow with company needs, and are affordable enough for small businesses yet powerful enough for large corporations too. Each offers some benefits that the other does not. To take PaperVision first: this software suite includes a customisable application for searching and viewing, as well as a web interface. PaperVision also has workflow and report management modules which boost any return on investment by allowing the automation of document processes and eliminating pre-printed forms.
SimpleIndex enable users to export files directly to the PaperVision and ViewWise batch import format, by means a 1-click scanning interface and powerful dynamic Optical Character Recognition to these systems. Meanwhile, Digitech PaperFlow is the recommended scanning interface for PaperVision. It too has built-in exports - but these also allow exports to almost any document management system, so it can be used no matter which one you choose. PaperFlow is more suitable for multi-user scanning and indexing configurations, while SimpleIndex is better for desktop or distributed capture scenarios.
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